Medical Store Billing Software - Prescriptions, Batches, Expiry and GST All in One Place
Running a medical store is a different kind of pressure. Every product has a batch number, an expiry date, and a specific GST rate. A customer hands you a prescription, expects fast service, and does not care that you are simultaneously tracking stock, managing supplier invoices, and making sure nothing expired is sitting on your shelf.
Most medical store owners handle all of this manually — or with old software that was never really built for a pharmacy. The result is billing mistakes, expired stock that gets missed, and GST return preparation that takes three times longer than it should.
Medical store billing software built for Indian chemists and pharmacies changes all of that. Batch-wise inventory, expiry date alerts, prescription management, GST-compliant invoicing, and supplier account tracking — all handled from one screen without needing an accountant or IT person by your side.
If you are still writing bills by hand or struggling with generic billing software that does not understand how a pharmacy works, this is worth a closer look.
- Generate GST bills with correct HSN and SAC codes in seconds
- Track every batch with expiry date alerts before stock goes bad
- Manage prescriptions and link them directly to sale invoices
- Handle supplier purchases, returns, and outstanding payments easily
- Built specifically for Indian chemists and pharmacies — not adapted from generic retail software.
Medical Store Billing Software That Actually Understands Pharmacy Operations
Most billing software available in India is made for general retail. You can force it to work for a medical store — but you will spend more time working around its limitations than actually running your business.
A pharmacy is not like a clothing store or a grocery shop. You deal with scheduled drugs, non-scheduled medicines, surgical items, and healthcare products — each with different GST rates, different compliance requirements, and different inventory rules. Batch numbers are mandatory. Expiry tracking is not optional. And one wrong entry on a drug invoice can create serious problems during a regulatory check.
This software was designed specifically for medical stores and chemist shops. Every feature inside it exists because pharmacy owners asked for it — not because it was borrowed from a generic retail billing tool and relabeled.
How Accountune Works for Chemist Shops and Pharmacies in India
Batch tracking, expiry alerts, prescription management, and GST compliance — built for how Indian medical stores actually operate.
Fast Billing at the Counter
Search any medicine by name, brand, salt composition, or barcode. Product details like price, batch, expiry, and GST rate load instantly. Add quantity and generate the invoice in under 15 seconds. Prescription and customer details can be attached to the bill for future reference.
Batch-Wise Inventory Tracking
Each medicine batch is tracked separately with batch number, manufacturing date, expiry date, and purchase price. The system automatically follows FEFO (First Expiry First Out) so the oldest batch is sold first and stock rotates correctly.
Expiry Date Alerts
Get automatic alerts 30, 60, or 90 days before any medicine batch expires. This helps you return stock to suppliers, push sales of near-expiry items, or clear inventory before it becomes dead stock.
Prescription Management
Attach scanned prescriptions directly to invoices. Doctor name, patient name, and prescription date are stored with the sale record, making audits and inspections easy without searching through paper files.
GST Billing with Correct HSN Codes
Medicines fall under multiple GST slabs like 0%, 5%, and 12%. The system includes a built-in HSN database so correct GST rates apply automatically. CGST, SGST, and IGST are calculated properly for every invoice.
Supplier Purchase & Return Management
Record medicine purchases with batch details, expiry dates, and purchase prices. Track supplier payments and create purchase returns against original invoices when stock is damaged or near expiry.
Near-Expiry Stock Report
View all batches expiring within the next 30, 60, or 90 days in one report. The list shows product name, batch number, quantity, expiry date, and supplier details so you can take action early.
Credit Customer & Doctor Accounts
Maintain credit ledgers for clinics, hospitals, and regular customers. Track purchase history, payments, and outstanding balances. Send WhatsApp reminders and set credit limits for better cash flow control.
Salt & Composition Based Search
Search medicines by salt name or composition to quickly find branded and generic alternatives. This helps pharmacists locate the correct medicine instantly even in large inventories.
Business Reports & Analytics
View daily sales, top-selling medicines, slow-moving stock, expiry losses, supplier purchase summaries, and monthly profit reports — all from one dashboard for better business decisions.
Multi-User Access with Role Control
If you have a pharmacist at the counter, an assistant at billing, and yourself checking accounts from the back — everyone can work simultaneously with their own login and access level.
Billing staff can create invoices but cannot see purchase prices or profit margins. Accountants can access financial reports without touching billing operations. You control exactly what each user can see and do inside the system.
These pharmacy billing headaches are
costing your medical store real money every day
Vijay runs a medical store in Nagpur. Good location, 12 years in business, loyal customers. Last March a drug inspector visited and asked for batch records of three medicines sold six months ago. Vijay spent four hours digging through paper registers before he found two of them. The third one he never found. That is the moment most chemists realize their system has a serious gap — not when sales are slow, but when accountability suddenly matters.
Expired medicines quietly sitting on your shelf
Priya runs a chemist shop in Pune. Last Diwali season, she found three full strips of a blood pressure medicine expired two months back — still on the shelf, still being picked up by staff during billing. Nobody had checked. She lost ₹4,200 returning them to the distributor and he only took half of it back. Manual expiry tracking fails because no one remembers to check every batch every week. By the time you notice, the damage is done.
GST billing for medicines is a daily confusion
Medicines fall under 0%, 5%, and 12% GST slabs. Surgical items have different rates. Some products are exempted entirely. During a busy afternoon with six customers waiting, manually applying the right tax to each product is exactly where mistakes happen. One wrong rate does not feel serious — until your CA finds 40 such entries in GSTR-1 three months later and the correction process takes half a day.
Batch records are on paper — or missing completely
Drug licensing rules require batch-wise records for scheduled medicines. Most small medical stores keep this in a register at the back. But when a customer disputes a sale, a distributor asks about a return, or an inspector walks in — finding the right batch entry and matching it to the original purchase invoice is slow and stressful. And sometimes the entry simply is not there.
Distributor payments tracked in memory
You buy from four or five distributors every week. Each has a different credit period — 15 days, 30 days, sometimes 45. Without proper purchase records, you rely on memory and incoming calls to know what is due. One missed payment puts your account on hold. When you cannot order fast-moving medicines for two days because of a payment dispute, your customers quietly start going to the shop next door.
Searching by salt name wastes time during rush hours
A prescription says Paracetamol 500mg. You stock Crocin, Calpol, and Metacin — all the same salt, different brands. With manual billing, staff searches shelf by shelf while the customer waits. Three more people are behind them. In a busy medical store, 45 extra seconds per customer adds up to a long queue by afternoon. Some people just leave.
Prescription records lost in a growing paper folder
Many states require prescription records for scheduled drugs. Most chemists maintain this — but in a physical folder that gets thicker every week. Finding a prescription from three months ago when a customer questions a sale, or when a licensing officer asks, takes time you do not have. And if that folder goes missing during a busy week, those records are gone for good.
Expiry alerts 30, 60, 90 days before — not after
Set your preferred alert window per batch. Accountune notifies you automatically when any medicine is approaching expiry — giving you time to return stock to the distributor, push sales of near-expiry items, or stop reordering. No more finding expired strips during billing. No more return losses that could have been avoided with one week's notice.
✓ Automatic expiry alertsCorrect GST on every medicine invoice — automatically
Each product is saved once with its correct GST slab and HSN code. After that, every invoice applies the right tax on its own — 0%, 5%, or 12%, whichever applies. CGST and SGST split correctly every single time. Your GSTR-1 is clean at month-end. No corrections, no half-day fixes with your CA.
✓ Auto GST with HSN codesFull batch history — searchable in seconds, not hours
Every purchase is recorded with batch number, manufacturing date, expiry, and buying price. Accountune follows FEFO automatically — oldest batch sells first, stock rotates correctly. When an inspector visits or a customer dispute comes up, the batch record is found in under 10 seconds. No register. No hunt. No stress.
✓ Batch-wise inventory trackingEvery distributor account tracked — payments, dues, history
Each purchase from each distributor is recorded when goods arrive. Outstanding amount per distributor is visible in one tap. Due dates are tracked. When a distributor calls, you know exactly what you owe and against which invoice — no guessing, no awkward calls. Your supply does not get disrupted because of a payment you forgot.
✓ Distributor payment trackingSearch by salt, brand, or barcode — bill in under 15 seconds
Type Paracetamol 500mg and every matching brand appears immediately. Scan a barcode and the product loads in two seconds. Staff finds the right medicine fast, prices and GST fill automatically, and the customer is done in under a minute. During morning prescription rush and evening walk-ins, this speed keeps your queue moving.
✓ Salt & composition searchPrescriptions stored digitally — attached to the invoice
Attach a scanned prescription to the sale invoice at billing time. Doctor name, patient name, date — all saved with the record. Searchable by customer, medicine, or date in seconds. When a licensing officer asks or a customer questions a sale three months later, you have the record ready. No folder. No missing papers.
✓ Digital prescription recordsMost chemists discover their billing system has a gap only when something goes wrong — an inspection, a distributor dispute, an expired batch found during billing. The fix is not complicated. Batch tracking, expiry alerts, and correct GST are not features built only for big pharmacy chains. Every medical store in India needs them. Now they are affordable enough for every chemist shop too.
What Makes Accountune Different
Expert guidance to ensure accurate, compliant, and hassle-free GST billing.
Built For Indian GST
- Create GST Invoices
- Auto Calculate Taxes
- E-Way Bill Generation
Faster Billing, Fewer Mistakes
Simple For Non - Accountants
- Track Expense & Income
- Manage Ledgers
- Bank Reconciliation
Complete Financial Report
All In One Business Management
- Role Based Permission
- Activity Logs
- Secure Login
Collaborate Securily With Your Team
Secure Cloud Backup
- Sales Analysis
- Profit & Loss Report
- Customizable Dashboard
Make Data – Driven Decisions
Easy To Personalize
- Send Payment Reminders
- Take Dues
- Multiple Payment Options
Improved Cash Flows
Smart Inventory
- Automatic Backups
- Data Encryption
- Access From Any Device
Your Data Is Always Safe & Accesseble
Why Business Choose Accountune Over Other Billing Software
See how Accountune compares with other people billings and accounting tools
| Features |
Accountune
Recommended
|
Tally
|
Zoho Books
|
Vyapar
|
|---|---|---|---|---|
| GST Billing | ✔ | ✔ | ✔ | ✔ |
| Inventory Management | ✔ | ✔ | ✔ | ✔ |
| Cloud Based | ✔ | ✖ | ✔ | Partial |
| Multi-User Access | ✔ | Limited | ✔ | ✔ |
| Automatic GST Reports | ✔ | ✔ | ✔ | ✔ |
| Mobile App | ✔ | Limited | ✔ | ✔ |
| Starting Price | ₹799 | ₹5,000+ | ₹1299 | ₹1099 |
Why Businesses Choose Accountune
Expert guidance to ensure accurate, compliant, and hassle-free GST billing.
Built For Indian GST
Built for India’s GST rules to simplify compliant billing and tax management.
All In One Platform
Built for India’s GST rules to simplify compliant billing and tax management.
No Accounting Needed
Built for India’s GST rules to simplify compliant billing and tax management.
Trusted Cloud Security
Built for India’s GST rules to simplify compliant billing and tax management.
Everything Your Business Needs In One Platform
Expert guidance to ensure accurate, compliant, and hassle-free GST billing.
Trusted by Thousands of Indian Businesses
Over 12,000 businesses rely on Accountune for fast and accurate GST billing & inventory management.
Priya Sharma
Owner – Wholesale Grocery, Mumbai
Reduced missing payments by 80%
"Accountune simplified our GST invoicing. Tracking inventory and payments is now clear and stress-free."
Rajesh Patel
Owner – Electronics Store, Jaipur
Saved 40% billing time in first month
"Accountune helped us reduce billing errors and track inventory in real time. GST billing is now fast and stress-free."
Sandeep Agarwal
Owner – Garments Shop, Delhi
Cut billing time by 60% with automation
"Billing and stock management is now 2x faster. I highly recommend Accountune to business owners!"
Suresh Verma
Owner – Kirana Store, Indore
Udhaar tracking saved ₹15,000 in dues
"Pehle udhaar ka hisab diary mein tha. Ab Accountune mein sab track hota hai. Ek bhi payment miss nahi hoti."
Meena Joshi
Owner – Medical Store, Pune
Zero expiry losses after using Accountune
"Expiry alerts ne meri bahut badi loss se bacha liya. Batch tracking ab automatic hai. GST bhi sahi hota hai."
Amit Gupta
Owner – Hardware Store, Nagpur
Stock management 3x faster now
"1200 items ka stock manually track karna mushkil tha. Accountune ne sab easy kar diya. Reorder alerts bhi milte hain."
Trusted by Thousands of Indian Businesses
Over 12,000 businesses rely on Accountune for fast and accurate GST billing & inventory management.
Priya Sharma
Owner – Wholesale Grocery, Mumbai
Reduced missing payments by 80%
"Accountune simplified our GST invoicing. Tracking inventory and payments is now clear and stress-free."
Rajesh Patel
Owner – Electronics Store, Jaipur
Saved 40% billing time in first month
"Accountune helped us reduce billing errors and track inventory in real time. GST billing is now fast and stress-free."
Sandeep Agarwal
Owner – Garments Shop, Delhi
Cut billing time by 60% with automation
"Billing and stock management is now 2x faster. I highly recommend Accountune to business owners!"
Suresh Verma
Owner – Kirana Store, Indore
Udhaar tracking saved ₹15,000 in dues
"Pehle udhaar ka hisab diary mein tha. Ab Accountune mein sab track hota hai. Ek bhi payment miss nahi hoti."
Meena Joshi
Owner – Medical Store, Pune
Zero expiry losses after using Accountune
"Expiry alerts ne meri bahut badi loss se bacha liya. Batch tracking ab automatic hai. GST bhi sahi hota hai."
Amit Gupta
Owner – Hardware Store, Nagpur
Stock management 3x faster now
"1200 items ka stock manually track karna mushkil tha. Accountune ne sab easy kar diya. Reorder alerts bhi milte hain."
Frequently Asked Questions
These are the most commonly asked questions about Accountune Products.
What exactly is medical store billing software?
Running a medical store without proper software is like doing surgery with your eyes closed. Okay, that’s dramatic — but not far off. Every day you’re handling hundreds of medicines, different batch numbers, expiry dates, GST rates, distributor invoices, customer credit accounts… and doing all of this manually is where mistakes happen. Medical store billing software brings everything under one roof. You create bills faster, you know your stock without counting shelves, and at month end your GST data is already ready. That’s it. Simple as that.
I run a small shop — is this software even for me?
Honestly? Small shops need it more than big ones. Big pharmacy chains have accountants, managers, dedicated billing staff. You’re probably doing everything yourself — billing customers, managing stock, paying distributors, filing GST. One software handles all of it. A small shop in Nagpur or a single-counter medical store in a tier-3 town — both can use this comfortably. Size doesn’t matter here.
Will it work on my old shop computer?
Most likely yes. If your computer runs Windows and is from the last 6-7 years, it should work fine. You don’t need to buy new hardware. There’s also a browser-based version if you want to access it from multiple devices. Our team checks compatibility before setup — so no surprises after you pay.
Can I use it on my phone when I'm not at the shop?
Yes. There’s a mobile-friendly version where you can check live stock, today’s sales, pending payments, and expiry alerts — all from your phone. Especially useful on Sundays or when you’re out and your staff is managing the shop. You stay in control even when you’re not there physically.
How long does it actually take to make one bill?
Thirty seconds. Maybe forty-five if the customer is buying eight different items. You type the first few letters of the medicine name, it appears in the list, you enter quantity, done. The price, GST, discount — all pre-filled. Bill is ready. During peak hours when there’s a queue outside your shop, this speed genuinely matters.
Can I handle cash, UPI, and credit sales all in one place?
Yes. Cash, card, UPI, credit — all payment modes are supported. For credit customers like hospitals or clinics that pay at month end, the software maintains a running ledger for each account. It tracks what they owe, sends payment reminders, and generates statements. No separate register needed.
Can I set different prices or discounts for different customers?
Yes. Say a particular nursing home always gets 12% discount. You set it once in their profile — every time they buy, the discount applies automatically. You can also set item-level discounts, flat amount discounts, or percentage discounts depending on the situation. Very flexible.
Are the invoices GST-compliant?
Every single bill is a proper GST tax invoice — with GSTIN, HSN codes, CGST/SGST split, invoice number, and all mandatory fields. These are accepted by auditors and GST officers without any objection. No reformatting needed, no manual corrections.
Can I send bills on WhatsApp?
One click. After the bill is generated, hit the WhatsApp button, and the PDF goes directly to the customer’s number. Customers appreciate getting digital bills. You save on paper. The bill is stored in their chat — so even if they lose the printed copy, they have the digital one.
What if I made a mistake in a bill that's already saved?
You can issue a credit note against that bill. The original entry stays in the records, the correction is applied through the credit note, and your accounts remain clean. Everything is logged — so during any audit you can explain every transaction clearly.
How does stock management actually work?
Every purchase you enter adds stock. Every bill you generate reduces stock. So at any moment, the software shows you exactly what’s available — no manual counting needed. When a medicine falls below the minimum quantity you’ve set, you get an automatic alert to reorder. No more running out of fast-moving items unexpectedly.
Does it really track expiry dates?
This is where the software earns its price back quickly. You can set alerts for 30, 60, or 90 days before expiry. When a batch is approaching expiry, you get a notification. You can then push that stock to the front, offer a discount to move it faster, or return it to the distributor. Without this, medicines expire silently and you discover them while counting shelves — by which point the money is already gone.
Does it support batch tracking and expiry dates?
This is where the software earns its price back quickly. You can set alerts for 30, 60, or 90 days before expiry. When a batch is approaching expiry, you get a notification. You can then push that stock to the front, offer a discount to move it faster, or return it to the distributor. Without this, medicines expire silently and you discover them while counting shelves — by which point the money is already gone.
What is batch-wise tracking and why does it matter?
When you buy Paracetamol from three different distributors at different times, each has a different batch number and expiry date. The software tracks all three separately. When billing, it automatically picks the batch expiring earliest — this is called FEFO (First Expiry First Out). You don’t have to think about it, the system handles it. This keeps you legally safe and reduces wastage.
Medicines come in boxes, strips, and loose tablets. Can the software handle this?
Yes. You purchase one box containing 10 strips of 10 tablets each. You sell in individual strips. The software handles the unit conversion automatically. You can configure any combination — whatever matches how you actually buy and sell. No workarounds needed.
Same medicine from two distributors at different rates — how does profit calculation work?
Each purchase batch holds its own cost price. When you sell from a particular batch, the software calculates your profit based on that batch’s actual cost. So your margin reports are accurate — not based on some average price that doesn’t reflect reality.
Do I have to manually enter GST rates for each medicine?
No. Medicines come with GST rates pre-loaded in the system based on their HSN codes. When you add a medicine to a bill, the correct rate — whether 0%, 5%, 12%, or 18% — is applied automatically. You don’t have to remember rates for 2,000 different items.
Can I generate GST returns from this software?
GSTR-1 and GSTR-3B reports are generated in the exact format needed for filing. You export the file, upload it on the GST portal, or hand it to your CA. The hours you used to spend compiling GST data manually every month — that time is completely saved.
Some medicines are GST-exempt. Does the software know which ones?
Yes. Nil-rated and exempt medicines are flagged in the system. They appear correctly in your GST reports as exempt sales — separate from taxable sales. Your returns always reflect the right numbers without any manual sorting.
How are returns and credit notes handled for GST purposes?
When you process a purchase return or sale return, the GST impact is automatically adjusted. A credit note is generated with correct tax details. Your net GST liability is always accurately calculated — the software does the reconciliation, you don’t have to.
Can I track what I owe to each distributor?
Complete distributor-wise accounts are maintained. Every purchase invoice, every payment you make, and the outstanding balance — all visible for each distributor separately. You stop depending on their statements alone and always know exactly where you stand.
Can I raise a purchase order and send it to the distributor digitally?
Yes. Create the purchase order in the software, share via WhatsApp or email. The system also suggests reorder quantities based on your sales patterns — so you order the right amount, not too much and not too little.
What if medicines arrive before the distributor sends the invoice?
Very common situation. You create a temporary GRN — Goods Received Note — with the details you have. When the actual invoice arrives, you update it. Stock is tracked correctly throughout, and your accounts are updated once the invoice is entered.
Can I generate payment receipts for wholesale customers?
Yes. Every payment recorded generates a professional receipt automatically — with receipt number, date, amount in words, payment mode, invoice reference, and balance due. Share via WhatsApp in one click.
Is there a free trial?
3 days, full access, no payment details needed upfront. Use every feature — billing, inventory, GST reports, everything. See if it fits your shop before spending a rupee.
Any hidden charges for updates or adding users later?
None. Updates are included. What’s written in your plan is what you pay. We don’t charge extra for feature updates or bug fixes — that’s just part of the service.
One-time payment or monthly subscription — which option do you have?
Both. Annual subscription is the popular choice — affordable and includes all updates. There’s also a one-time lifetime license if you prefer paying once and not worrying about renewals. Our team will suggest which makes more financial sense for your situation.
How do I handle goods returned by wholesale customers?
Create a Credit Note against the original invoice. Returned stock goes back to inventory automatically. Credit can be adjusted in the customer’s next order or refunded. Whole process takes under 2 minutes.
I have three shops — do I pay three times?
No. Multi-branch plans cover multiple locations under one account. You get combined reports, centralized inventory visibility, and a single login to monitor all branches. The multi-branch pricing is much cheaper than three separate licenses.
Can I save patient profiles for repeat prescription customers?
Yes. Name, phone number, doctor’s name, medicine history — all saved under their profile. When they walk in next time, you pull up their account and their last purchases are right there. Repeat billing takes under a minute.
How do I manage a hospital or clinic that buys on credit every month?
Each hospital or clinic gets its own credit account with a credit limit. Every sale goes into their account. At month end, you generate their statement and share it. The system tracks overdue amounts and can send reminders. No separate register, no confusion about who owes how much.
What if internet goes down in the middle of the day?
The desktop version works fully offline. Billing, stock updates, reports — everything works without internet. Data syncs to the cloud once connection is back. Your shop never stops because of connectivity issues.
Can different staff have different access levels?
Yes. You create separate logins for each staff member. The billing counter staff can only create bills. Your manager can access purchase entries. Only you, as the owner, see the financial reports and settings. Nobody sees what they shouldn’t.
Accountune Accounting and Billing Software
Redefine business accounting for maximum profitability