Scroll Top
Get started
E-Way Bill Calculator India 2026 — Validity & Requirement | Accountune
Free GST Compliance Tool

E-Way Bill Calculator India 2026
Check Requirement & Calculate Validity

Your goods consignment is above ₹50,000. Before the truck moves, you need to know: is an E-Way Bill required? And if yes — how many days is it valid for? This free tool answers both in seconds.

✓ Updated for 2026 GST Rules ✓ All Transport Modes ✓ ODC Cargo Supported ✓ No Signup Required

E-Way Bill — Key Facts India 2026

Interstate threshold₹50,000 — mandatory above this value
Validity — Regular cargo1 day per 200 km (road/rail/ship)
Validity — ODC cargo1 day per 20 km (Over Dimensional)
Air transport1 day regardless of distance
Penalty (no EWB)₹10,000 or tax due — whichever higher
Extension window8 hours before or after expiry
Max extension cap360 days from original date (Jan 2025)
Accountune integrationE-Way Bill from billing screen, no double entry

🧾 Calculator 1 — Is E-Way Bill Required?

Enter consignment details — get instant answer

📅 Calculator 2 — E-Way Bill Validity

Enter distance and mode — get validity in days

📋 E-Way Bill Validity Result
—
Validity Days
—
Expires On

Stop generating E-Way Bills manually on the government portal
Accountune creates E-Way Bills from the billing screen — invoice data pre-filled, no double entry. ₹799/year.
Start Free Trial →

What Is an E-Way Bill? — Complete Explanation

An E-Way Bill is a compliance document — but missing it costs ₹10,000 minimum. Here is everything you need to know.

An E-Way Bill (Electronic Way Bill) is a document required under GST law for the movement of goods worth more than ₹50,000 from one place to another in India. It is generated electronically on the government's E-Way Bill portal (ewaybillgst.gov.in) and contains details of the goods, the supplier, the recipient, and the transporter.

The E-Way Bill system was introduced as part of India's GST framework to track goods movement and reduce tax evasion. Every consignment above the threshold must have a valid E-Way Bill from the time the goods are loaded until they reach the destination.

For businesses dispatching goods across state borders or to interstate buyers, the E-Way Bill is mandatory for every consignment above ₹50,000 — regardless of whether the supplier is GST-registered or not.

📌 In short: An E-Way Bill is a mandatory GST compliance document for transporting goods worth over ₹50,000 in India. It is generated online on ewaybillgst.gov.in and must travel with the goods from dispatch to delivery.

E-Way Bill Validity Rules — All Transport Modes 2026

Validity is calculated from the date and time of the first Part B entry — vehicle or transporter document number. It expires at midnight on the last day.

Transport Mode Cargo Type Validity Rule Example: 350 km Example: 1000 km
RoadRegular1 day per 200 km (or part)2 days5 days
RoadODC1 day per 20 km (or part)18 days50 days
RailRegular1 day per 200 km (or part)2 days5 days
RailODC1 day per 20 km (or part)18 days50 days
AirAny1 day — fixed, any distance1 day1 day
Ship / VesselRegular1 day per 200 km (or part)2 days5 days
Ship / VesselODC1 day per 20 km (or part)18 days50 days
📌 In short: Regular cargo validity = distance ÷ 200, rounded up to next whole day. ODC cargo validity = distance ÷ 20, rounded up. Air transport = 1 day always. Minimum validity is always 1 day regardless of distance.

State-wise Intrastate E-Way Bill Limits 2026

For goods moving within the same state, each state government sets its own E-Way Bill threshold. Always verify with the official GST portal for the latest state-specific rules.

Rajasthan₹1,00,000
Maharashtra₹1,00,000
Delhi₹1,00,000
Gujarat₹50,000
Uttar Pradesh₹50,000
Tamil Nadu₹1,00,000
Karnataka₹50,000
West Bengal₹1,00,000
Punjab₹1,00,000
Haryana₹50,000
Kerala₹50,000
Telangana₹50,000
Andhra Pradesh₹50,000
Madhya Pradesh₹1,00,000
Bihar₹1,00,000
Odisha₹1,00,000
Jharkhand₹50,000
Interstate (All India)₹50,000

⚠️ State limits change — always verify current rules at ewaybillgst.gov.in before dispatch.

📌 In short: Interstate E-Way Bill threshold is ₹50,000 uniformly across India. For intrastate movement, states like Rajasthan, Maharashtra, Delhi have raised the limit to ₹1 lakh — meaning smaller local deliveries are exempt.

Goods and Cases Exempt from E-Way Bill

Not every goods movement requires an E-Way Bill. These categories are fully exempt under GST rules.

🛒

Non-Motorised Vehicles

Goods transported by hand cart, bicycle, or animal-drawn vehicle are fully exempt from E-Way Bill requirements.

🛢️

LPG & Kerosene — PDS

LPG cylinders and kerosene distributed by oil companies to Public Distribution System (PDS) dealers are exempt.

🏥

Defence Goods

Goods transported by or to the Department of Defence or military are exempt from E-Way Bill compliance.

🏦

Currency

Movement of currency — Indian rupee notes and coins — does not require an E-Way Bill regardless of value.

📦

Customs Port to ICD/CFS

Goods moved from customs port, airport, air cargo complex, or land customs station to Inland Container Depot or Container Freight Station for customs clearance are exempt.

🏠

Personal & Household Effects

Personal effects being relocated — household goods during house shifting — are exempt from E-Way Bill requirements.

🚂

Rail — Under 50 km Same State

Goods transported by rail within the same state for a distance of less than 50 km to or from a container freight station are exempt.

🌾

NIL or Exempt GST Goods

Goods that are completely exempt from GST — such as unprocessed natural products listed in notification — do not require E-Way Bill.

📌 In short: E-Way Bill exemptions cover non-motorised transport, PDS petroleum products, currency, personal effects, defence goods, and specific customs-related movements. Always check the official GST notification for the complete current exemption list.

E-Way Bill Penalties — What Happens If You Get Caught

A missing or expired E-Way Bill at a checkpoint results in immediate detention of goods and vehicle. The penalties are significant.

No E-Way Bill — Main Penalty

₹10,000

Or the tax amount due on the goods — whichever is higher. Minimum ₹10,000 per consignment, regardless of consignment value.

Expired E-Way Bill — Penalty

₹10,000

Same as no E-Way Bill. An expired E-Way Bill that was not extended in time is treated as no E-Way Bill during roadside inspection.

Goods Detention

Immediate

Goods and vehicle are detained at the checkpoint until the penalty is paid and a valid E-Way Bill is produced or generated.

Discrepancy in Details

₹10,000

If E-Way Bill details — goods description, quantity, value — do not match the physical goods, the same penalty applies as missing E-Way Bill.

📌 In short: Every missing, expired, or incorrect E-Way Bill carries a ₹10,000 minimum penalty or the GST amount on the goods, whichever is higher. Goods are detained immediately. A single missed E-Way Bill costs more than an entire year of Accountune.

Generate E-Way Bills From Your Billing Screen — No Portal Switching

In Accountune, E-Way Bill is integrated into the invoice. Invoice data pre-fills automatically — no double entry, no manual typing on the government portal. Available on Growth and Pro plans.

Start Free Trial — 4 Days Free → See Plans from ₹799/year

How to Generate E-Way Bill in Accountune — 4 Steps

From the billing screen — no government portal login needed separately. Invoice data flows in automatically.

1

Create GST Invoice for Goods Above ₹50,000

In Accountune billing screen, raise your finished goods or sales invoice as you normally would. Select buyer, products, quantity, and verify the total. If the total crosses ₹50,000, the E-Way Bill option appears automatically.

2

Click Generate E-Way Bill

Click the E-Way Bill button on the invoice screen. Accountune connects to the GSTN E-Way Bill portal and pre-fills all invoice data — party name, GSTIN, product description, HSN code, taxable value, and tax amounts — automatically. No retyping needed.

3

Enter Transport Details

Add vehicle number (or transporter ID for rail/air/ship), mode of transport, and approximate distance in km. Select regular cargo or ODC. Accountune shows the calculated validity period immediately so you know the deadline before the truck moves.

4

Submit — EWB Number Attaches to Invoice

Submit to the GSTN portal. The E-Way Bill number is generated and automatically attached to your invoice record in Accountune. Print the invoice with EWB number, or share the PDF on WhatsApp with the driver. One step — done.

📌 In short: Accountune generates E-Way Bills directly from the billing screen in one step — all invoice data pre-filled, no switching to the government portal, EWB number attached to invoice automatically.
🧮
GST Calculator
Calculate CGST, SGST, IGST instantly
🧾
GST Billing Software
Auto-invoice with correct GST
🏭
For Manufacturers
Raw material + GST billing
📋
GST New Rules 2026
ITC block, IMS, rate changes

E-Way Bill FAQ — 25 Questions Answered

Most common questions about E-Way Bill rules, validity, penalties, and compliance in India 2026.

General — What is E-Way Bill
01What is an E-Way Bill and why is it mandatory?
An E-Way Bill is a mandatory electronic document under India's GST system required for transporting goods worth more than ₹50,000 from one location to another. It is generated on the government's E-Way Bill portal (ewaybillgst.gov.in) and must accompany the goods from dispatch to delivery. It is mandatory because it helps the government track goods movement and verify GST compliance — ensuring that taxes have been paid on the goods being transported and preventing tax evasion during transit.
02What is the E-Way Bill limit in India 2026?
The central E-Way Bill threshold for interstate movement is ₹50,000. This means any consignment worth more than ₹50,000 moving from one state to another requires an E-Way Bill. For intrastate (same-state) movement, states have the authority to set their own limits — some states like Rajasthan, Maharashtra, Delhi, Tamil Nadu, West Bengal have set ₹1,00,000 as the intrastate threshold. States like Gujarat, UP, Karnataka, Haryana, Kerala follow the ₹50,000 limit even for intrastate movement. Always check the current state-specific rules on the official GST portal before dispatch.
03Who is responsible for generating the E-Way Bill?
The responsibility for generating the E-Way Bill depends on the transaction. For supply of goods, the registered supplier or recipient must generate it before the movement begins. For transport, if the supplier has not generated it, the transporter must generate the E-Way Bill before moving the goods. For unregistered suppliers selling to registered recipients, the registered recipient is responsible for generating the E-Way Bill. If both supplier and recipient are unregistered, the transporter must generate it.
04Is E-Way Bill required for intrastate movement within 50 km?
For many states, goods moving within 50 km of the supplier's location within the same state are exempt from generating Part B of the E-Way Bill — meaning the vehicle number and transporter details are not required. However, Part A (invoice details) may still need to be filled. The 50 km intrastate exemption applies specifically to road transport. For rail, air, and ship even within 50 km, the rules may differ. Always check your specific state's notification for the exact exemption criteria currently applicable.
05What is ODC cargo in E-Way Bill?
ODC stands for Over Dimensional Cargo — goods that exceed the standard legal dimensions of the transport vehicle. Examples include heavy machinery, long steel beams, industrial equipment, construction materials, or large transformers. ODC cargo has a significantly shorter E-Way Bill validity: 1 day for every 20 km, compared to 1 day for every 200 km for regular cargo. This means a 400 km journey needs 20 days E-Way Bill validity for ODC cargo versus just 2 days for regular cargo. ODC transport also requires special permits from the state transport authority.
Validity & Extension
06How is E-Way Bill validity calculated?
E-Way Bill validity is calculated from the date and time of the first Part B entry — when the vehicle number or transporter document number is entered. For regular cargo by road, rail, or ship: validity = 1 day for every 200 km or part thereof. For ODC cargo: validity = 1 day for every 20 km or part thereof. For air transport: validity is fixed at 1 day regardless of distance. The E-Way Bill expires at midnight on the last day of validity. Example: A 350 km road consignment of regular goods gets 2 days validity (200 km = Day 1, remaining 150 km = Day 2).
07Can E-Way Bill validity be extended?
Yes. E-Way Bill validity can be extended up to 8 hours before expiry or 8 hours after expiry. The transporter or generator must log in to the E-Way Bill portal, enter the E-Way Bill number, provide the current location of goods, update transport details if the vehicle has changed, and give a valid reason for extension — vehicle breakdown, natural calamity, law and order issues, transhipment delay, or accident. From January 2025, extensions are capped at a total of 360 days from the original date of generation. After expiry without extension, the goods must not move until a valid E-Way Bill is in place.
08What happens if E-Way Bill expires during transit?
If an E-Way Bill expires while goods are still in transit, the goods must not continue moving until the validity is extended. The transporter can extend the E-Way Bill within the 8-hour window after expiry by logging into the portal, providing the current location and reason for delay. If the 8-hour post-expiry window has also passed, a fresh E-Way Bill may need to be generated. An expired E-Way Bill found during roadside inspection is treated the same as having no E-Way Bill — penalty of ₹10,000 or tax amount, whichever is higher, and goods detention.
09Can the distance in E-Way Bill be approximate?
Yes, the distance entered in the E-Way Bill can be an approximate distance between the origin and destination pin codes. The government's E-Way Bill portal includes a PIN-to-PIN distance calculator that gives the approximate distance based on the pin codes entered. This approximate distance is accepted for determining validity period. However, during physical inspection, authorities can verify whether the entered distance is reasonable. Deliberately entering a wrong distance to get more validity than actually required can result in compliance issues and penalties.
10What is the maximum distance allowed in an E-Way Bill?
The E-Way Bill portal now accepts distances beyond 3,000 km — an earlier limitation that caused issues for long-distance interstate movement from one end of India to the other has been removed. The validity is calculated proportionally regardless of distance: 1 day per 200 km for regular cargo. For a 4,000 km movement, the validity would be 20 days (4000 ÷ 200 = 20). For very long-distance movements, enter the actual approximate distance between origin and destination pin codes — the system calculates validity automatically.
Exemptions & Special Cases
11Which goods are exempt from E-Way Bill?
Several categories of goods and transport situations are exempt from E-Way Bill: goods transported by non-motorised vehicles (hand cart, bicycle, animal cart), goods moved from customs port to ICD or CFS for clearance, personal and household effects during relocation, goods transported by defence or military, LPG and kerosene under the Public Distribution System, currency, goods under specific GST exemption notifications (NIL rated goods), and goods moved by railways within the state for less than 50 km to or from a CFS. The complete exemption list is available in GST notification 12/2018 and subsequent amendments.
12Is E-Way Bill required for goods returned by buyer?
Yes. Return of goods from buyer to supplier is also a movement of goods and requires an E-Way Bill if the value exceeds the threshold. The E-Way Bill for return movement is generated against the credit note or return challan. The buyer or their transporter generates the E-Way Bill for the return consignment. The original E-Way Bill from the outward supply is not valid for return movement — a fresh E-Way Bill must be generated for the goods being returned.
13Is E-Way Bill required for job work?
Yes. Goods sent for job work — manufacturing processing at a third party's premises — require an E-Way Bill if the value of goods exceeds ₹50,000. The goods are sent by the principal to the job worker under a delivery challan, not a tax invoice. The E-Way Bill is generated based on the delivery challan value and must accompany the goods to the job worker's premises. Similarly, goods returning from job work to the principal's premises require a separate E-Way Bill if the value exceeds the threshold.
14Is E-Way Bill required for branch transfers within the same company?
Yes. Stock transfers between branches of the same business — from Delhi warehouse to Mumbai warehouse, for example — require an E-Way Bill if the value of stock exceeds ₹50,000. The transfer is treated as a supply under GST (even if no money changes hands), and the movement of goods is subject to E-Way Bill compliance. The E-Way Bill is generated against a delivery challan or transfer invoice depending on the GST treatment of the branch transfer.
15What is a consolidated E-Way Bill and when is it used?
A Consolidated E-Way Bill (Form GST EWB-02) is generated when a single vehicle is transporting multiple consignments belonging to different consignors in a single trip. The transporter generates one consolidated E-Way Bill linking all the individual E-Way Bills for the consignments in the vehicle. This makes it easier for inspection purposes — the checkpoint officer checks the consolidated E-Way Bill rather than multiple individual ones. Each underlying consignment must already have its own individual E-Way Bill before the consolidated one can be created.
Penalties & Compliance
16What is the penalty for not having an E-Way Bill?
The penalty for not having a valid E-Way Bill is ₹10,000 or the tax amount (GST) due on the goods — whichever is higher. This means for a consignment of ₹5 lakh goods at 18% GST, the tax amount is ₹90,000 and the penalty would be ₹90,000. For smaller consignments where the tax amount is less than ₹10,000, the minimum penalty of ₹10,000 applies. Additionally, the goods and the transport vehicle are detained at the checkpoint until the penalty amount is paid and a valid E-Way Bill is produced.
17Can goods be seized permanently if E-Way Bill is missing?
Yes, in cases of repeated violations or if there is evidence of tax evasion, the goods can be confiscated — not just detained. Confiscation means the tax authorities can take ownership of the goods. In confiscation cases, the owner can still get the goods back by paying the applicable tax, penalty, and confiscation charges — but the process is more complex and time-consuming than simple detention. For most first-time cases of a missing E-Way Bill without intent to evade tax, detention with penalty payment is the standard procedure.
18Who pays the E-Way Bill penalty — supplier, recipient, or transporter?
The person in whose name the goods are being transported is liable for the penalty — typically the supplier or owner of the goods. The transporter is also liable if the E-Way Bill was the transporter's responsibility to generate. In practice, at the checkpoint, the goods and vehicle are detained and whoever is present — usually the driver and the accompanying document holder — deals with the immediate situation. The financial penalty is ultimately the responsibility of the party who was required to generate the E-Way Bill under GST rules.
E-Way Bill in Accountune
19How does Accountune generate E-Way Bills?
In Accountune, E-Way Bill generation is integrated directly into the billing workflow. When you raise a sales invoice for goods above ₹50,000, a Generate E-Way Bill button appears on the invoice screen. Click it — all invoice data (party name, GSTIN, product description, HSN code, taxable value, tax amounts) is pre-filled automatically. You only need to enter transport details: vehicle number, mode, and distance. Submit — the E-Way Bill number is generated from GSTN and attaches to your invoice record. No logging in to the government portal separately. No retyping data that is already in the invoice.
20Which Accountune plans include E-Way Bill?
E-Way Bill generation is available on the Growth plan (₹1,849/year) and Pro plan (₹4,490/year). The Growth plan includes 300 E-Way Bills per year — suitable for most small businesses and manufacturers dispatching goods regularly. The Pro plan includes 1,000 E-Way Bills per year for larger operations with frequent dispatches. The Lite plan (₹799/year) does not include E-Way Bill generation — but the 4-day free trial gives full access to all features including E-Way Bill so you can test it before choosing a plan.
21Can Accountune extend an existing E-Way Bill?
E-Way Bill extension must be done directly on the government's E-Way Bill portal (ewaybillgst.gov.in) — this is a government portal function that Accountune does not currently manage. However, since all your E-Way Bill numbers are stored against the invoice records in Accountune, you can quickly find the EWB number for any invoice and log into the portal to extend it. The extension must happen within 8 hours before or after expiry, so having the EWB number readily accessible in your invoice records is important during transit emergencies.
Generation & Process
22What documents are needed to generate an E-Way Bill?
To generate an E-Way Bill, you need: the tax invoice, delivery challan, or bill of supply for the goods being transported; supplier and recipient GSTIN and addresses; product description, HSN code, quantity, and taxable value; GST rates and amounts; and for transport details — vehicle registration number (for road transport), or transporter ID and document number (for rail, air, or ship). For import goods, the Bill of Entry is also required. All these details are stored in Accountune against the invoice and buyer records — so generating the E-Way Bill requires only adding the transport details.
23Can an E-Way Bill be cancelled?
Yes. An E-Way Bill can be cancelled within 24 hours of its generation if the goods have not moved — for example, if the order was cancelled, the buyer rejected delivery, or details in the E-Way Bill were entered incorrectly. Once the E-Way Bill is cancelled, it cannot be used. If goods must still be transported, a fresh E-Way Bill must be generated. An E-Way Bill cannot be cancelled if it has already been verified by a tax officer during an in-transit inspection.
24What is Part A and Part B of an E-Way Bill?
An E-Way Bill has two parts. Part A contains the invoice details — GSTIN of supplier and recipient, place of delivery, invoice or challan number and date, value of goods, HSN code, and reason for transport. Part A is filled by the supplier or recipient. Part B contains the transport details — vehicle registration number (for road), transporter document number (for rail, air, ship), and transporter ID. Part B is typically filled by the transporter. Validity starts only from the time Part B is filled. For movement within 50 km intrastate, Part B may not be required in some states.
25How do I check E-Way Bill status for my consignment?
You can check E-Way Bill status on the government portal at ewaybillgst.gov.in. Go to Search → E-Way Bill, enter the E-Way Bill number, and the portal shows the current status — active, cancelled, or expired. You can also check whether a bill has been verified at any checkpoint during transit. In Accountune, all E-Way Bill numbers are stored against the corresponding invoice records, so you can quickly find the EWB number for any consignment and check its status on the portal.

Your Next Consignment Needs an E-Way Bill. Generate It in One Step.

Accountune creates E-Way Bills from the billing screen with all invoice data pre-filled. No portal switching. No double entry. EWB number stored against invoice automatically. Growth plan at ₹1,849/year — 4-day free trial, no credit card.

Start Free Trial — No Card Required → View All Plans

⚠️ This calculator is for reference only. Always verify E-Way Bill requirements and state-specific rules on the official portal at ewaybillgst.gov.in or consult your CA before dispatch. GST rules are subject to change by government notification.

Simple Affordable Pricing

Expert guidance to ensure accurate, compliant, and hassle-free GST billing.

LITE BUSINESS

Ideal for individuals who need quick access to basic features.

₹799 / year

Get Started Now
  • Upto 100 Invoices
  • 10 E-Way Bills
  • GST Reports
  • All Financial Reports
  • Expenses, Receipts & Payments
  • Item Category + Barcode
  • Debit & Credit Note
  • Activity Logs

GROWTH

Ideal for individuals who who need advanced features and tools for client work.

₹1,849 / year

Get Started Now
  • Upto 2000 Invoices
  • 300 E-Way Bills
  • GST Reports
  • All Financial Reports
  • Item Category + Barcode + Unit
  • Unlimited Journal Entries
  • Upto 2 Users
  • 1000 API Call Limit

PRO BUSINESS

Ideal for businesses who need personalized services and security for large teams.

₹4490 / year

Get Started Now
  • Upto 10,000 Invoices
  • 1000 E-Way Bills
  • GST Reports
  • All Financial Reports
  • Expenses, Receipts & Payments
  • Upto 5 Users
  • Priority Support
  • No Accountune Branding on Invoices
illustration

Accountune Accounting and Billing Software

Start Free Trial
Get Free Demo

Redefine business accounting for maximum profitability

Also Useful For
🛒 Kirana & General Stores 🔧 Hardware Stores 📱 Electronics & Mobile Shops 💊 Medical Stores 📦 Wholesalers 🏪 Retail Shops 🧾 GST Billing Software