Recording Expenses in Accountune

Tracking expenses is an important part of managing your business finances. With Accountune, you can record, categorize, and monitor all your expenses to get a clear picture of your cash flow and profitability.

Step 1: Open the Expenses Module #

1. Log in to your Accountune dashboard.
2. From the main menu, select Expenses.
3. Click on + Add Expense.

Step 2: Enter Expense Details #

Fill in the required fields:

• Expense Title – A short description (e.g., Office Rent, Internet Bill, Supplier Payment).
• Expense Date – The date when the expense occurred.
• Category – Choose from predefined categories (e.g., Utilities, Marketing, Travel) or create a custom one.
• Amount – Enter the total expense value.
• Payment Method – Select Cash, Bank Transfer, UPI, or Credit Card.
• GST/Tax (Optional) – Add applicable GST if the expense is claimable.

💡 Tip: Use categories consistently for easier reporting later.

Step 3: Attach Receipts (Optional) #

• Upload a receipt, bill, or invoice as proof of expense.
• Supported formats: JPG, PNG, PDF.
• This ensures proper documentation for audits and compliance.

Step 4: Save and Review #

1. Click Save Expense.
2. The expense will now appear in your Expenses List.
3. You can edit or delete an entry anytime if needed.

Step 5: Analyze Expenses #

• Go to Reports → Expense Reports.
• View total spending by category, vendor, or period.
• Compare expenses against income for better decision-making.

Best Practices #

• Record expenses daily to avoid missing entries.
• Always attach receipts for tax compliance.
• Use categories wisely to identify cost-saving opportunities.

FAQs #

Q: Can I record recurring expenses like rent or subscriptions?
👉 Yes, Accountune allows you to set up recurring expenses automatically.

Q: Can I split an expense into multiple categories?
👉 Yes, you can allocate one expense across different categories.

Q: Will expenses be included in GST reports?
👉 Yes, if GST is applied, they will appear in your GST input credit reports.

✅ Recording expenses in Accountune keeps your books accurate and helps you stay in control of your finances.