Reports That Tell You What's Happening — Not Just Rows of Numbers

• Getting Started

  What is business reports software?

  Business reports software turns your daily transaction data into clear summaries — sales trends, profit margins, stock health, customer outstanding and GST liability — generated automatically from the bills you already raise. Without it, you run the business on instinct: you can see money coming in, but not what you actually kept, where cash leaked, or who owes you. With it, every decision uses real numbers from your own business instead of memory or guesswork. The reports update from billing data, so you don't maintain anything separately. For an Indian SME, this is the difference between knowing your turnover and knowing your profit — two numbers that are often very far apart, and only one of which a bank or CA actually cares about.

• Getting Started

  Do I need to be an accountant to read these reports?

  No. The reports are built for owners, not accountants. They use plain language, clear totals, and answer specific questions like “who owes me and for how long?” instead of accounting jargon like “accounts receivable ageing analysis.” You don't need to understand debit, credit or double-entry. If you can read a bank statement or a WhatsApp message, you can read these reports. The most common reaction when an owner opens their first real Profit & Loss is surprise — not at the complexity, but at how simple the actual number is once it's pulled out of the bills. That readability is the entire point: a report you can't understand is a report you'll never use, no matter how technically complete it is.

• Getting Started

  Is there a free trial that includes reports?

  Yes. The free trial gives full access to every report, generated from your own data, with no credit card required to start. The fastest way to judge any reporting tool is to use your real numbers, not a demo dataset — so sign up, enter a few bills and purchases, and read your first genuine Profit & Loss, cash flow and customer outstanding report within minutes. Because the reports build automatically from billing, you don't need setup help or accounting knowledge to see them. If migration is the worry, Accountune offers free migration from Tally, Vyapar, Marg, BUSY, Zoho and myBillBook in 24–48 hours, so you can trial reports on your actual historical data rather than starting from scratch. Read what you've been missing before you decide.

• Profit & Cash Flow

  What does the Profit & Loss report show?

  The Profit & Loss report shows total sales, cost of goods sold (COGS), gross profit, operating expenses such as rent, salary and transport, and finally net profit — all for any date range you pick. Every figure is auto-calculated from your billing, purchase and expense entries, so you don't post journals or understand double-entry. It is the single report most Indian SME owners have never actually seen for their own business, because in most software it sits behind accounting knowledge or a CA visit. Seeing your real net profit for the first time often changes decisions immediately: which products to push, which expenses to cut, and whether that “busy month” actually made money. Turnover feels good; net profit tells the truth.

• Profit & Cash Flow

  What does the cash flow report show?

  The cash flow report shows money in and money out for any period — sales receipts, supplier payments, salaries, utilities and other expenses — separated clearly by category. It answers the question almost every owner asks at some point: “sales were good this month, so why didn't my bank balance move?” The answer is usually locked in receivables, excess stock, or untracked outflow, and the report makes it visible. Profit and cash are not the same thing: you can be profitable on paper and still short on cash. This report is the one that explains the gap. For many owners it's the most eye-opening report of all, because it surfaces leaks — small recurring outflows — that never showed up anywhere they were looking before.

• Customer Outstanding & Collections

  What does the customer outstanding report show?

  The customer outstanding report lists every customer with a pending balance, the total amount due, and an ageing breakdown — within 30 days, 30–60 days, 60–90 days, and over 90 days. The older a due gets, the higher the risk of never recovering it, and that risk is now visible at a glance instead of buried in a notebook. You can send a WhatsApp payment reminder in one tap directly from the report, to one customer or many. This changes the asking rhythm: instead of remembering who owes you, the report remembers, and you simply follow up at the right time. Most businesses find dues they had completely forgotten the first time they open this report sorted by age.

• Customer Outstanding & Collections

  Will reports really help me recover overdue payments?

  They help you ask at the right time, which is what actually recovers money. Most businesses recover 20–30% more outstanding in the first month of using an ageing report — not because customers suddenly become more willing to pay, but because the owner stops forgetting and starts following up systematically. The report shows exactly who crossed 60 or 90 days, and the one-tap WhatsApp reminder removes the friction of chasing. Riya Sharma, a wholesale grocery owner in Mumbai, cut her missing payments by 80% in a single quarter using exactly this loop — daily outstanding check, timely reminders. Her customers didn't change; only the asking rhythm did. The report does the remembering she used to do from a notebook that often hid old dues between newer entries.

• GST Reports & CA Access

  What GST reports does Accountune generate?

  Accountune generates a GST Summary covering output tax and input tax credit, GSTR-1 data for outward supplies, GSTR-3B data for the summary return, an HSN-wise summary, and a tax-rate-wise breakup — all in filing-ready format and all built automatically from your invoices and purchase entries. You don't prepare a spreadsheet or hunt through bills before filing. Because the data comes straight from your daily billing, it stays accurate and consistent, and your net liability (output tax minus ITC) is always clear. Your CA can download exactly what they need with read-only access, so the monthly filing scramble — two evenings lost reconstructing numbers a few days before the 11th — simply stops. The same numbers you see on screen are the numbers that go into the return.

• GST Reports & CA Access

  Can my CA download GST and financial reports directly?

  Yes. Your CA can be given a read-only login, included in the Growth and Pro plans, to download exactly what they need for GST and financial filing. They get view-and-export access only — no admin rights, no ability to change your billing, and no disruption to your daily work. This solves a recurring problem: most owners either share their full password (a security risk) or spend evenings exporting and emailing files to the CA. Read-only access removes both. The CA pulls GSTR-1, GSTR-3B, P&L, balance sheet or whatever the filing needs, whenever they need it, and you prepare nothing. It keeps a clean separation between the person who runs the shop and the person who files the returns, which is exactly how most Indian SMEs actually operate.

• GST Reports & CA Access

  Does the GST report account for input tax credit?

  Yes. GST paid on your purchases is tracked and shown in the GST summary, so your net liability — output tax collected minus input tax credit earned — is always calculated for you. This matters because unclaimed or untracked ITC is real money: many businesses overpay GST simply because they don't reconcile what they paid on purchases against what they collected on sales. By pulling ITC straight from your purchase entries, the report keeps that credit accounted for every month, and pairs with GSTR-2B reconciliation (on Growth and above) so you can match it against what suppliers actually reported. The result is that you pay the correct net liability, not an inflated one, and you have a clear record if a figure is ever questioned during filing or assessment.

• Stock & Inventory Reports

  What does the stock report show?

  The stock report shows current stock levels for every product, low-stock alerts for items below the minimum you set, fast-moving items that need reordering, slow-moving items that are tying up capital, and dead stock that hasn't sold for a defined period like 30, 60 or 90 days. For medical and pharma businesses, batch-wise stock with expiry dates is also available, so you can clear near-expiry batches before they become a loss. The point is to stop two silent problems at once: capital sitting frozen in stock that won't sell, and lost sales from fast-movers running out unnoticed. Instead of physically counting shelves or relying on memory across hundreds of SKUs, you read the report and restock what actually sells while you stop buying what just sits.

• Stock & Inventory Reports

  Can I see stock value, not just quantity?

  Yes. Stock valuation reports show the total value of your inventory at cost price, at selling price, and the difference between them — so you know exactly how much working capital is locked in stock at any point in time. Quantity alone tells you how many units you have; value tells you how many rupees are sitting on your shelves instead of in your bank. For most SMEs, stock is the single largest place cash gets trapped, and a number like “₹4.2 lakh in inventory, ₹80,000 of it unsold for 60 days” changes purchasing behaviour fast. Valuation also feeds your balance sheet, which banks examine for working-capital loans. Seeing cost-versus-selling value side by side also makes margin obvious at the inventory level, not just per invoice.

• Reports, Timing & Access

  How often do reports update?

  In real time. Every sale, payment, purchase or expense you record immediately updates every relevant report. There's no end-of-day processing, no overnight batch run, and no month-end “closing” you have to wait for. When you open a report, it is always current to the last entry you made — even if you made it thirty seconds ago. This matters because the old way of reporting was retrospective: you found out last month's profit halfway through this month, far too late to change anything. Real-time updates flip that. You can check today's margin at 8 PM, see your cash position before paying a supplier, or read your dues before deciding whether to extend more credit — while the decision still matters.

• Reports, Timing & Access

  Can I see reports for any time period?

  Yes. You can set any range — today, this week, this month, last quarter, this financial year, or a fully custom period between two dates you choose. The report regenerates for exactly the dates you specify, and you can switch periods instantly without re-entering anything. This flexibility is what makes the reports useful for different jobs: a daily sales view for the evening check, a monthly view for GST filing, a quarterly view for spotting seasonal patterns, and a year view for the bank or your CA. Because the underlying data is the same billing you already do, every period view stays consistent — the year figure is simply the sum of the days, with nothing maintained twice or reconciled by hand.

• Reports, Timing & Access

  Can I export reports to Excel or PDF?

  Yes. Reports export to Excel for further analysis, PDF for sharing with a CA, bank or investor, and CSV on the higher plans for importing into other tools. The number on your screen is exactly the number in the exported file — there's no reformatting or manual transfer that could introduce errors. This matters when a bank asks for a P&L during a loan application, or when your CA wants the raw data rather than a screenshot. Because exports are generated from the same live billing data, you can produce a filing-ready or bank-ready document in seconds rather than rebuilding it in a spreadsheet. Whether someone needs a clean PDF to read or a CSV to work with, the report adapts to the audience without you re-entering anything.

• Reports, Timing & Access

  Can I access reports on my phone?

  Yes. Daily sales, customer outstanding, stock alerts and your P&L summary are all readable in the Accountune mobile app for Android and iOS. This is deliberate, not an afterthought: more than 85% of Indian SMB software usage is on mobile, and most owners aren't sitting at a desktop when they need a number — they're at the counter, with a supplier, or travelling. Having your business picture in your pocket means you can check today's margin before closing, read a customer's dues before extending more credit, or glance at low-stock alerts while placing an order with a distributor. The mobile reports show the same real-time data as the web version, so the device you happen to be holding never limits what you can see about your own business.

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